Excise duty process merges with Mijn Douane

Economic operators will soon be able to handle all their excise duty and consumption-related tax affairs in Mijn Douane. This is a user-friendly portal that meets the highest security standards.

Before the end of this year, economic operators who trade goods on which excise duty or consumption tax must be paid can start using Mijn Douane. In this personal portal, they can ultimately arrange all their customs affairs in this area: file daily, weekly and periodic declarations, make payments, submit refund requests and register transport movements in EMCS. We are currently testing Mijn Douane in conjunction with the business community. And we can still use some participants for this pilot...

From 1 June onwards, Customs will be replacing the ‘old’ Mijn Belastingdienst portal with Mijn Douane. “We’ll start with the migration of four processes: the daily, weekly and periodic declaration and the requests for a refund of excise duty and consumption tax,” John Tillemans, a customs officer, explains (right in the picture). “The Mijn Belastingdienst portal will remain in the air for a while for EMCS, the Excise Movement Control System. Ultimately, this too will be transferred to the new portal. But we don’t know yet whether this will happen this year or next year.”

Direct payment
Mijn Douane offers more functionalities than the Mijn Belastingdienst portal. Such as the option to temporarily store a (partially) completed declaration form. And to retrieve and consult a form sent previously. This is not possible in the Mijn Belastingdienst portal. In that application, the declarant must complete the form in its entirety and submit it straight away. And save a PDF of it on his PC for subsequent viewing.

In addition, we use Mijn Douane to report status changes. Which, according to Tillemans, is a useful addition. “The declarant can instantly see what has been done and what still needs to be done. For example, submitting a periodic declaration or making a payment. Because the payment details of the economic operator are kept in the system as well. Making payments will only take a few clicks soon, because we’re going to link the iDeal payment method to Mijn Douane. And the system itself calculates the amount you have to pay, based on the type and quantity of goods declared. All in all, it will be easier for market parties to meet their administrative and tax obligations.”

Checking for irregularities
“Mijn Douane forms part of a larger change in the entire excise duty process,” Ton Lukkezen, a customs officer, explains (left in the picture). He is responsible for the implementation of internal changes to that process. “The portal is ‘the new front door’ for companies. All kinds of customs systems are linked to this. All these will be replaced as well, in view of the outdated technology. One of the new functionalities is an automated check on the timely submission and payment of declarations. Customs will soon be able to uncover ‘irregularities’ quickly and simply. For example, the fact that a declaration is made too late, or that a payment term is exceeded. Companies can prevent this by following the instructions in Mijn Douane.”

More pilot participants wanted
The simultaneous development and introduction of internal and external systems that must work together without problems, is not easy. “Because everything is new and because there are so many interfaces, there is of course a risk of malfunctions,” Lukkezen explains. “That is why we thoroughly test all components and the interaction between them. And we don’t do this on our own of course, but together with the business community. A pilot project has been running since September 2020. Four companies subject to excise duty are now participating in this pilot. We are of course very pleased with their cooperation. But we’re looking for even more participants to test the daily, weekly and periodic declarations and the refund process with us in the coming months. They can make an important contribution to improving this process.”

Properly secured
In addition to Mijn Douane being a user-friendly portal, it also meets the highest security standards. You’re only granted access with approved login tools. Users must make the necessary preparations for this, Tillemans explains in conclusion. “Self-employed persons can log in with DigiD level 3. For this, you need to have a smartphone with so-called near-field communication. This allows for your identity to be checked with your passport or identity card with an NFC chip. Larger companies, i.e. legal entities, can only gain access to the portal at eRecognition level 3. The application procedure for this consists of several steps and can take some time. I therefore advise economic operators to quickly arrange for the login tools they’ll soon need.”

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